What if someone asks to borrow your checkbook? And then the person asks you to sign the checks.

Absurd, right?

And yet, people freely sign over huge chunks of their lives by agreeing to attend pointless meetings.

Here are five things to ask about before agreeing to attend.

1) Goals

What are the goals for the meeting? Why are you holding this meeting? What do you want to have when you finish?

If you receive a vague answer, such as, to discuss business or just to talk about something, be warned that this meeting lacks direction.

2) Plan

What is your agenda? How do you plan to accomplish these goals? What will we do during the meeting?

You want to know the plan for the meeting before you agree to attend. A meeting without an agenda is like a journey without a map.

Note that a meeting without a clear goal or a complete agenda will always waste your time.

3) Me

What is my role in the meeting? Why are you asking me to attend? What do you expect of me during the meeting.

You want to attend only those meetings where you have an impact. Otherwise, ask for a copy of the minutes.

4) Them

Who else is coming to the meeting? Why have you asked them to attend? How well do they support your goals for the meeting?

This tells you how to prepare and what to expect. Otherwise, you could find yourself being invited to an ambush.

5) Logistics

How should I prepare? What should I bring? What else do I need to know about this meeting (e.g., where is it being held)?

Attending a meeting without sufficient preparation will make you appear incompetent. If the time required to prepare exceeds what you can afford, suggest alternatives such as rescheduling the meeting.

Steve Kaye

Steve Kaye helps leaders hold effective meetings. He is an Certified Professional Facilitator (with the International Association of Facilitators), author, and speaker.

Since 1992 his innovative workshops have informed and inspired people nationwide. Clients include Avery Dennison, IBM, and Unocal.

His workshop topics include:

* One Great Meeting - How to plan and conduct meetings that produce results others will support

* The Human Side of Communication - How to win trust, earn respect, and establish rapport

* Winning Words - How to design and deliver presentations that inspire and impress people

* Behavior Styles - How to get along with others

As a meeting facilitator, he helps people obtain results that they could not obtain by working on their own. Read about examples on his web site.

He is the author of:

* The Manager's Pocket Guide to Effective Meetings

* Meetings in an Hour or Less

* 117 Tips for Effective Meetings

With a Ph.D. in chemical engineering and 20 years of experience working for major corporations, Steve specializes in working with engineers, scientists, and high tech professionals.

Call 714-528-1300 or visit his web site for over 130 pages of information (including program details, client guides, FAQs, cartoons, and more).

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